TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Jennifer Alvarez, Interim City Manager
DATE: July 13, 2021
Title
APPROVAL TO INCREASE THE CONTRACT VALUE IN THE AMOUNT OF $39,412 WITH SUNSHINE CLEANING SYSTEMS, INC. FOR JANITORIAL SERVICES CITYWIDE FOR PARK AND RECREATION DEPARTMENT
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Recommended Action:
Recommendation
Motion to approve increase in the amount of $39,412 to the contract value by adding the Delray Beach Municipal Golf Club managed by the Parks and Recreation Department. The increase will provide janitorial services necessary for the Delray Beach Municipal Golf Club.
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Background:
On May 19, 2020, City Commission approved Resolution No. 66-20 with Sunshine Cleaning Systems, Inc. (Sunshine) for RFP 2019-003 Janitorial Services Citywide, in the estimated amount of $1,382,551 for the Agreement term.
On October 6, 2021, the City Manager approved Amendment No. 1 revising the Agreement to amend the Pricing Schedule to add an additional location in the estimated value of $23,290.20.
The current vendor that managed the janitorial services at the Delray Beach Golf Club opted not to renew the contract under the same prices, terms and conditions. Staff requested a quote from the incumbent janitorial services provider, Sunshine Cleaning Systems, Inc., and staff has recommended that the pricing presented is in accordance with the cleaning frequency and pricing schedule of other City facilities under the Agreement.
In the best interest of the City, staff recommends adding the Golf Club facility to the current Agreement with Sunshine Cleaning Systems, Inc., for one-year in the estimated amount of $34,412. By adding the Golf Club to the current citywide Agreement, contract administration will be reduced. The department is requesting one-year of service until the facility returns to normal operations next year, at which time more comprehensive cleaning services will be solicited for this location.
The contra...
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