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File #: 21-925    Version: 1 Name:
Type: Request Status: Agenda Ready
File created: 8/13/2021 In control: City Commission
On agenda: 9/13/2021 Final action:
Title: APPROVAL OF RESOLUTION NO. 130-21 TO AWARD AN AGREEMENT TO AQUIFER MAINTENANCE & PERFORMANCE SYSTEMS, INC. FOR WELL REPAIRS, MAINTENANCE AND REHABILITATION SERVICES; UTILIZING THE CITY OF PALM BAY SOLICITATION #45-0-2017/ET - $585,000
Sponsors: Utilities Department, Purchasing Department
Attachments: 1. Agenda Cover Report, 2. Res 130-21 - Well Repair and Maintenance - AMPS - Palm Bay Piggyback draft it 8.5.pdf, 3. Review Checklist Palm Bay Piggyback Aquifer Maintenance & Performance Systems Inc, 4. Signed - AMPS - Well Maintenance - Palm Bay Piggyback, 5. 2017 contract line items, 6. 2017 palm bay executed contract, 7. Original Contract 17-18, 8. RENEWAL THRU 2019, 9. AMPS - RENEWAL EXP 073020, 10. AQUIFER - RENEWAL EXP 07302021, 11. AMPS - RENEWAL EXP 07302022, 12. AMPS_COI_exp 10-28-21
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TO:                                          Mayor and Commissioners

FROM:                     Hassan Hadjimiry, P.E., Utilities Director

THROUGH:                     Terrence R. Moore, ICMA-CM, City Manager

DATE:                     September 13, 2021

 

Title

APPROVAL OF RESOLUTION NO. 130-21 TO AWARD AN AGREEMENT TO AQUIFER MAINTENANCE & PERFORMANCE SYSTEMS, INC. FOR WELL REPAIRS, MAINTENANCE AND REHABILITATION SERVICES; UTILIZING THE CITY OF PALM BAY SOLICITATION #45-0-2017/ET - $585,000

 

Body

Recommended Action:

Recommendation

Motion to approve Resolution No. 130-21 to award an Agreement to Aquifer Maintenance & Performance Systems, Inc., for the repair, maintenance and rehabilitation of wells in the estimated amount of $585,000 through July 30, 2022, utilizing the City of Palm Bay, Florida Solicitation No. 45-0-2017/ET.

 

Body

Background:

On July 31, 2017, the City of Palm Bay, Florida awarded solicitation No. #45-0-2017/ET to Aquifer Maintenance & Performance Systems, Inc. (AMPS) for the repair, maintenance and rehabilitation of wells. The initial term of the agreement was for twelve (12) months through July 30, 2018, with the option for (4) four additional (12) month period(s). On May 19, 2018, the City exercised the first renewal option effective July 31, 2018 through July 30, 2019. On May 15, 2019, the City exercised the second renewal option effective July 31, 2019 through July 30, 2020. On April 7, 2020, the City exercised the third renewal option effective July 31, 2020 through July 30, 2021. On March 31, 2021, the City exercised the fourth and final renewal option effective July 31, 2021 through July 30, 2022.

 

The City of Delray Beach Utilities Department has ongoing rehabilitation program on its  raw water production wells to improve operational efficiencies. Also provides maintenance services such as routine disinfection and monitoring.

 

The cumulative Agreement value is provided below.

 

Estimated Contract Value

Purchase Order #2021-1139   Issued under the authority of the City Mgr       $64,000

 

 

Initial Contract Term

Upon execution through July 30, 2022

$521,000

Total Estimated Contract Value:

$585,000

 

City Attorney Review:

Approved as to form and legal sufficiency.

 

Funding Source/Financial Impact:

Funding is available from account numbers:

 

 442-36-260-537.68-61

 Utilities -  Capital Outlay Production Well Rehab

 

Time Sensitive:

Time sensitivity concern.