TO: Mayor and Commissioners
FROM: Hassan Hadjimiry, Utilities Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: December 7, 2021
Title
APPROVAL OF AMENDMENT NO. 1 AUTHORIZING A PRICE ADJUSTMENT AND RENEWING THE CITY’S AGREEMENT WITH PROLIME CORPORATION FOR WET LIME SLUDGE HAULING IN THE TOTAL ESTIMATED RENEWAL VALUE OF $600,000 THROUGH SEPTEMBER 24, 2024, UTILIZING COLLIER COUNTY SOLICITATION NO. 18-7416.
Body
Recommended Action:
Recommendation
Motion to approve Amendment No. 1 to authorize a price adjustment and to approve the renewal of the City’s Agreement with Prolime Corporation for Wet Lime Sludge Hauling in the total estimated renewal value of $600,000 through September 24, 2024, utilizing Collier County Solicitation No. 18-7416.
Body
Background:
On April 16, 2019, City Commission approved an Agreement with Prolime Corporation for Wet Lime Sludge Hauling; pursuant to Resolution No. 95-19, utilizing existing contract terms, conditions, and pricing of Solicitation No. 18-7416 procured by Collier County (County).
On October 20, 2020, the City approved an increase to the spending authority during the initial contract term. On September 24, 2021, the County exercised its first option to renew Solicitation No. 18-7416 through September 24, 2024. On October 12, 2021, the County approved the First Amendment to the Agreement authorizing a price adjustment effective with the start of the renewal term on September 25, 2021. This First Amendment increased the price of the hauling and disposal of lime sludge from $17.29 to $24.90 per cubic yard. The City’s typical hauling load is 30 cubic yards. This increase represents a total estimated increase of $7.61 per cubic yard or $228.30 per 30 cubic yard load.
This Agreement is for the hauling of wet lime sludge (slurry) from the lime sludge reactor unit located at the City’s water treatment plant at 434 South Swinton Avenue to sites approved by Florida Department of Environmental Protection, in accordance with applicable federal, state, and local regulations.
|
Estimated Contract Value |
|
|
Initial Term Approved by City April 16, 2019 |
April 16, 2019 thru Sept 24, 2021 |
$490,833 |
|
Increase Request Approved by City October 20, 2020 |
April 16, 2019 thru Sept 24, 2021 |
$258,324 |
|
Renewal Term 1 |
Sept 25, 2021 thru Sept 24, 2022 |
$310,000 |
|
Renewal Term 2 |
Sept 25, 2022 thru Sept 24, 2023 |
$310,000 |
|
Renewal Term 3 |
Sept 25, 2023 thru Sept 24, 2024 |
$310,000 |
|
Increase request thru this action |
|
$600,000 |
|
Total Revised Contract Value |
|
$2,279,157 |
This motion is in accordance with the Code of Ordinances Chapter 36, Commission Approval Required and Purchasing Policies, Accessing Contracts from Other Government Agencies and Not-for-Profit Organizations.
Attachments:
1. P2020-025 Amendment No 1, vendor executed
2. Legal Review Checklist
3. P2020-025 Executed Agreement and Resolution No. 95-19
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Funding will be available from 441-36-259-536-34-90 (Water Treatment and Storage, Other Contractual Services).
Timing of Request:
This request is time sensitive to ensure wet lime sludge is continually removed from the water treatment plant.