TO: Mayor and Commissioners
FROM: Sam Metott, Parks and Recreation Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: June 7, 2022
Title
APPROVAL OF RESOLUTION NO. 93-22 TO AWARD AN AGREEMENT ODUMS SOD, INC, FOR THE PURCHASE AND INSTALLATION OF CERTIFIED CELEBRATION SOD AT HILLTOPPER STADIUM AND SEACREST SOCCER COMPLEX FOR THE PARKS AND RECREATION DEPARTMENT UTILIZING SCHOOL DISTRICT OF PALM BEACH COUNTY SOLICITATION NO. 17C-70Q IN THE AMOUNT OF $429,425.
Body
Recommended Action:
Recommendation
Motion to approve Resolution No. 93-22 and to award an Agreement with Odums Sod, Inc. for the purchase and installation of certified celebration sod at Hilltopper Stadium and Seacrest Soccer Complex for the Parks and Recreation Department utilizing School District of Palm Beach County Solicitation No. 17C-70Q in the amount of $429,425.
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The School District of Palm Beach County entered into a two-year agreement with Odums Sod, Inc. for Sod, Sprigs and Ground Preparations Supply and Installation Services effective June 17, 2017, through June 21, 2019, with the option to renew for three (3) additional one-year terms, pursuant to Solicitation No. 17C-70Q. On April 17, 2019, the School District of Palm Beach County exercised the first one (1) year renewal term effective June 22, 2019. On April 29, 2020, the School District of Palm Beach County exercised the second one (1) year renewal term effective June 22, 2020. On May 19, 2021, the School District of Palm Beach County exercised the third one (1) year renewal term effective June 22, 2021.
Seacrest and Hilltopper Stadium and Fields host several athletic events and is in need of sod replacement to ensure continued use by local sports organizations and the community. The improvements will result in more attractive fields and safer play.
The CRA Board approved funding for the re-sodding of the Athletic Fields in an amount not to exceed $350,000 for the fiscal year 2021-2022 CRA budget. The remaining $79,452 will be paid from Parks and Recreation pending a budget transfer.
Should the City exercise the renewal options provided in the contract, the cumulative contract value is provided below.
|
Estimated Contract Value |
|
Initial Term |
June 7, 2022 - June 21, 2022 |
$ 429,425 |
|
|
Total: |
$ 429,425 |
This motion is in accordance with Code of Ordinances Chapter 36 Commission Approval Required and Purchasing Policies and Procedures Manual, Accessing Contracts from other Government Agencies and Not-for-Profit Organizations.
City Attorney Review:
Approved as to legal form and legal sufficiency
Funding Source/ Financial Impact:
$350,000 334-72-772572.46-40; General Construction Fun - Parks and Recreation
$ 79,452 Pending a budget transfer from 001-72-738-572.12-10; Regular Salaries to 001-72-738-572.46-40; Repairs and Maintenance
Attachments:
Legal Review Checklist
Resolution No. 93-22
Agreement