TO: Mayor and Commissioners
FROM: Hassan Hadjimiry, Utilities Department
THROUGH: Terrence R. Moore, ICMA-CM
DATE: June 14, 2022
Title
APPROVAL TO INCREASE THE CONTRACT VALUE IN THE AMOUNT OF $195,000 ($65,000 PER YEAR) WITH FORTILINE WATERWORKS, FERGUSON ENTERPRISES, INC., CORE & MAIN LP, LEHMAN PIPE & PLUMBING SUPPLY CO., EMPIRE PIPE AND SUPPLY COMPANY, INC. FOR FITTINGS, PARTS, AND ACCESSORIES RELATED TO THE REPAIR AND MAINTENANCE OF WATER DISTRIBUTION AND WASTEWATER COLLECTION PIPELINES AND SERVICES. UTILIZING THE SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP BID #2018-19/12.
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Recommended Action:
Recommendation
Motion to approve increase in the amount of $195,000 ($65,000 per year) to the contract value to Fortiline Waterworks, Ferguson Enterprises, Inc., Core & Main LP, Lehman Pipe & Plumbing Supply Co., Empire Pipe, and Supply Company, Inc. for fittings, parts, and accessories related to the repair and maintenance of Water Distribution and Wastewater Collection Pipelines and Services and authorizing the City Manager to approval renewal options, in the amount below, contingent upon appropriation of funds.
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Background:
On February 4, 2019, the City of Deerfield Beach, as a lead agency through the Southeast Florida Governmental Purchasing Cooperative Group, awarded Bid #2018-19/12 to bidders with the greatest overall percentage discount for the Catalogs/Price List of Manufacturers listed in the Bid for water meter fittings and water line accessories. This bid was approved by City of Deerfield Beach Commission on March 5, 2019, for an initial three (3) year term, with an additional three one-year (1) renewal options.
On November 10, 2020, City Commission Approved Resolution No. 166-20 authorizing the City to utilize the City of Deerfield Beach Bid #2018-19/12.
The increase in this piggyback agreement will allow the City to purchase a total of 1,037 dual check accessories to support the City’s Cross Connection Control Program to repair, replace, and maintain City-owned backflow devices and comply with Florida Administrative Code 62-555.360.
Staff requests a total contract increase of $195,000 ($65,000 per year) to purchase additional fittings and accessories.
|
Estimated Contract value |
|
|
|
Agreement Term 2 years |
November 10, 2020 - March 5, 2022 |
$387,500 |
|
Renewal Term 1 |
March 6, 2022 - March 5, 2023 |
$300,000 |
|
Renewal Term 2 |
March 6, 2023 - March 5, 2024 |
$300,000 |
|
Renewal Term 3 |
March 6, 2024 - March 5, 2025 |
$300,000 |
|
Increase requests thru this action |
|
$195,000 |
|
Total Revised Contract Value |
$1,482,500 |
|
The acquisition of service is in compliance with the Code of Ordinances, Chapter 36, and City Policies and Procedures.
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Funding will be available from the following account upon adoption of FY23 Utilities budget:
441-36-283-536.52-20 - Utilities Water Distribution General Operating Supplies
Timing of Request:
N/A