TO: Mayor and Commissioners
FROM: Chief Javaro Sims, Police Department
THROUGH: Terrence R. Moore, ICMA-CM
DATE: August 9, 2022
Title
APPROVAL OF RESOLUTION NO. 119-22 APPROVING AN AGREEMENT WITH GALLS, LLC FOR PUBLIC SAFETY UNIFORMS AND EQUIPMENT, UTILIZING BUYBOARD CONTRACT PROPOSAL INVITATION #670-22 IN THE AMOUNT NOT-TO-EXCEED ESTIMATED AMOUNT OF $500,000
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Recommended Action:
Recommendation
Motion to approve Resolution No. 119-22 to award an Agreement with Galls, LLC for public safety uniforms and equipment, utilizing BuyBoard contract Proposal Invitation #670-22 in the amount not to exceed $500,000 and authorize the City Manager to approve renewal options, in the amounts below, contingent upon the appropriation of funds.
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Background:
In March 2018, City of Delray Beach Commission approved the award of contract with Galls, LLC utilizing the Broward Sheriff’s office contract #14036AG for public safety uniforms and equipment. The contract is valid through August 16, 2018, with five, one-year renewal options. The City’s agreement automatically renews upon proper execution by the Broward Sheriff’s office of any options to renew.
After recent evaluation of the contract, it was determined that it would be in the Department’s best interest to utilize a different contract that offers larger inventory of items, to accommodate changing needs, and allow for substitutions and timely fulfillment in cases of supply chain issues and backorders. Galls’ BuyBoard contract offers everything that Galls sells, at comparable pricing to the existing piggyback. Utilizing this contract would allow for more efficient procurement and ensure continuous supply of uniforms and equipment. Under the current contract, and procurement policy, if a non-contractual item needs to be purchased/substituted, it requires three quotes to be obtained first.
BuyBoard entered into a one-year agreement with Galls, LLC for uniforms and accessories effective June 1, 2022, through May 31, 2023. The contract has two one-year renewal options.
Should the City exercise the renewal options provided in the contract, the cumulative projected contract value is provided below.
|
Estimated Contract Value |
|
|
|
Initial 1 Year Term |
June 1, 2022 - May 31, 2023 |
$ 140,000 |
|
1st Option to Renew |
June 1, 2023 - May 31, 2024 |
$ 180,000 |
|
2nd Option to Renew |
June 1, 2024 - May 31, 2025 |
$ 180,000 |
|
|
Total: |
$ 500,000 |
This motion is in accordance with Code of Ordinances Chapter 36 Commission Approval Required and Purchasing Policies and Procedures Manual, Accessing Contracts from other Government Agencies and Not-for-Profit Organizations.
Attachments:
Legal Review Checklist
Resolution No. 119-22
Agreement
BuyBoard Local Participation Agreement
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
001-21-110-521.52-33 - Operating Supplies Uniform / Linen Service (Special Services)
001-21-150-521.52-33 - Operating Supplies Uniform / Linen Service (Field Operations)
001-21-110-521.52-27 - Operating Supplies / Equipment < $5,000 accounts (Special Services)
001-21-150-521.52-27 - Operating Supplies / Equipment < $5,000 accounts (Field Operations)
Timing of Request:
N/A