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File #: 22-911    Version: 1 Name:
Type: Purchasing Status: Passed
File created: 7/7/2022 In control: City Commission
On agenda: 8/9/2022 Final action: 8/9/2022
Title: APPROVAL OF RESOLUTION NO. 107-22 TO AWARD AN AGREEMENT WITH HYDROMAX USA, LLC. FOR HYDRANT AND WATER VALVE MAINTENANCE, REPAIR, AND FLUSHING SERVICES UTILIZING SEMINOLE COUNTY SOLICITATION NO. IFB603974-CAR IN THE NOT-TO-EXCEED ESTIMATED AMOUNT OF $1,175,000 ($575,000 INITIALLY & $300,000 PER YEAR RESPECTIVELY).
Sponsors: Utilities Department, Purchasing Department
Attachments: 1. Agenda Cover Report, 2. Legal Review Checklist form v. 7 WMB 3 5 2021.pdf, 3. RESOLUTION NO. 107-22.pdf, 4. MSA Hydromax vendor executed.pdf

TO:                                          Mayor and Commissioners

FROM:                     Hassan Hadjimiry, Utilities Department

THROUGH:                     Terrence R. Moore, ICMA-CM

DATE:                     August 9, 2022

 

Title

APPROVAL OF RESOLUTION NO. 107-22 TO AWARD AN AGREEMENT WITH HYDROMAX USA, LLC. FOR HYDRANT AND WATER VALVE MAINTENANCE, REPAIR, AND FLUSHING SERVICES UTILIZING SEMINOLE COUNTY SOLICITATION NO. IFB603974-CAR IN THE NOT-TO-EXCEED ESTIMATED AMOUNT OF $1,175,000 ($575,000 INITIALLY & $300,000 PER YEAR RESPECTIVELY).

 

Body

Recommended Action:

Recommendation

Motion to approve Resolution No. 107-22, to award an agreement with Hydromax USA, LLC., for hydrant and water valve maintenance, repair and flushing services on as needed basis, utilizing Seminole County Solicitation No. IFB-603974-CAR, and authorize the City Manager to approve renewal options, in the amounts below contingent upon appropriation of funds.

 

Body

Background:

On December 14, 2020, Seminole County under Solicitation No. IFB-603974-CAR entered into an agreement with Hydromax USA, LLC., to provide hydrant and valve maintenance, repair, and flushing services. The initial term of the Agreement is for a three (3) year term, valid from December 14, 2020, through December 13, 2023, with two (2) additional one (1) year renewals.

 

The Utilities Department (Utilities) requires yearly maintenance and repairs of both hydrant and water valves. Utilities have approximately 3,098 fire hydrants and 8,508 water valves city-wide. Under Florida Statues 633.312 hydrant maintenance ensures all hydrant components work when needed. In addition, exercising water valves is a vital part of water utility operations to ensure proper operation.

 

Should the City exercise the renewal options provided in the contract, the cumulative estimated contract value through the term of the contract is provided below.

 

 

Contract Value

 

            $1,175,000

Initial

August 9, 2022 - December 14, 2023

               $575,000

Renewal Term 1

December 15, 2023 - December 14, 2024

               $300,000

Renewal Term 2

December 15, 2024 - December 14, 2025

               $300,000

 

 

The acquisition of service is in compliance with the Code of Ordinances, Chapter 36, and City Policies and Procedures.

 

City Attorney Review:

Approved as to form and legal sufficiency.

 

Funding Source/Financial Impact:

Funding will be available from:

441-36-283-536.34-90 - Utilities - Water Distribution - Other Contractual Services

(Water valve exercising, flushing, and repair)

442-36-TBD (FY23) - Utilities CIP - (Hydrant maintenance)

 

Timing of Request:

This request is time-sensitive to ensure the daily operations of the water treatment plant.