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File #: 22-1029    Version: 1 Name:
Type: Resolution Status: Agenda Ready
File created: 7/28/2022 In control: City Commission
On agenda: 8/16/2022 Final action:
Title: APPROVAL OF RESOLUTION NO. 121-22 TO AWARD AN AGREEMENT TO KRONOS INCORPORATED FOR TIME AND ATTENDANCE SOLUTION AND SERVICES; UTILIZING COBB COUNTY BOARD OF COMMISSIONERS, ON BEHALF OF THE U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE SOLICITATION NO. 18-6390 - $137,798
Sponsors: Purchasing Department, IT Department
Attachments: 1. Agenda Cover Report, 2. MSA_P2022-070_Agreement_-Kronos_-US_Communities_Piggyback_Cobb_County_Kronos_- executed by the vendor and notarized, 3. MSA P2022-070 Agreement -Kronos -US Communities Piggyback Cobb County, 4. MSA P2022-070 Agreement -Kronos -US Communities Piggyback Cobb County Ex A, 5. Res 121-22 - Kronos Incorporated Cobb County Piggyback Management Solutions, 6. Legal Review Checklist MSA with Kronos - workforce management systems - piggyback Cobb County
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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TO: Mayor and Commissioners
FROM: Jay Stacy, IT Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: August 16, 2022

Title
APPROVAL OF RESOLUTION NO. 121-22 TO AWARD AN AGREEMENT TO KRONOS INCORPORATED FOR TIME AND ATTENDANCE SOLUTION AND SERVICES; UTILIZING COBB COUNTY BOARD OF COMMISSIONERS, ON BEHALF OF THE U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE SOLICITATION NO. 18-6390 - $137,798

Body
Recommended Action:
Recommendation
Motion to approve Resolution No. 121-22 to award an Agreement to Kronos Incorporated for time and attendance solution and services for effective workforce management in the estimated amount of $137,798 through March 17, 2023, utilizing existing contract prices provided to the Cobb County Board of Commissioners (Cobb County), on behalf of the U.S. Communities Government Purchasing Alliance, now known as Omnia Partners, pursuant to its Solicitation No. 18-6390 and authorize the City Manager to approve renewal options, in the amounts below, contingent on appropriations of funds.


Body
Background:
This contract is for the implementation of a city-wide Time and Attendance solution and for an upgrade to the Telestaff system currently utilized by the Police and Fire Departments for staff scheduling. After implementation the contract provides for a fully cloud hosted system that includes all servers, software, support, maintenance, data backups, and software upgrades.

The upgrade to Telestaff was a planned project for next fiscal year but since the upgrade is also required to integrate fully with the Time and Attendance system, and is purchased from the same contract, it is included here as part of the overall initiative.

This contract will acquire software as a service subscription for the Kronos Work Force Manager and Telestaff modules in addition to configuration and training services for City staff along with time clocks located at appropriate locations around the City. The module is a robust Time and Attendance product that i...

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