Share to Facebook Share to Twitter Bookmark and Share
File #: 22-1206    Version: 1 Name:
Type: Request Status: Agenda Ready
File created: 8/25/2022 In control: City Commission
On agenda: 9/6/2022 Final action:
Title: APPROVAL OF REVOCABLE LICENSE AGREEMENT WITH JPR PRODUCTIONS, INC. TO PROMOTE AND PRODUCE THE LOTOS FESTIVAL TO BE HOSTED AT THE DELRAY BEACH TENNIS CENTER
Sponsors: Parks & Recreation Department
Attachments: 1. Agenda Cover Report, 2. RLA_Lotus Music Festival _2023, 3. Legal Review_RLA_Lotus Music Festival_2023
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
No records to display.

TO:                                          Mayor and Commissioners

FROM:                     Samuel Metott, Director, Parks and Recreation

THROUGH:                     Terrence R. Moore, ICMA-CM

DATE:                     September 06, 2022

 

Title

APPROVAL OF REVOCABLE LICENSE AGREEMENT WITH JPR PRODUCTIONS, INC. TO PROMOTE AND PRODUCE THE LOTOS FESTIVAL TO BE HOSTED AT THE DELRAY BEACH TENNIS CENTER

 

Body

Recommended Action:

Recommendation

Motion to approve Revocable License Agreement with JPR Productions, Inc. to promote and produce the Lotos Festival to be hosted on January 7, 2023 at the Delray Beach Tennis Center.

 

Body

Background:

 

At the August 9, 2022 City Commission meeting, Parks and Recreation was directed to provide the costs and revenue associated with the event. Please see below table of anticipated costs and revenue expected from the event.

 

Revenue:

 

 

 

Rental Fee (load-in, event day, striking)

 

 

$15,000.00

Sales Tax

 

 

$  1,330.00

 

 

 

 

Expenses:

 

 

 

Estimated staffing

 

 

$1,250.00

Janitorial supplies

 

 

$   500.00

 

 

 

 

Net Profit

 

 

$13,250.00

*All police, fire, ushers, ticket takers, cleaning staff, etc. is the responsibility of the promoter

 

 

 

 

The set up and breakdown of the event will be January 6, 2023 and January 8, 2023. The day of the event, all set up and rehearsals must occur between the hours of 8:00am-12:00pm and performances to begin no earlier than 5:00 pm and conclude no later than 11:00 pm

 

City Attorney Review:

Approved as to form and legal sufficiency.

 

Funding Source/Financial Impact:

Stadium rental fees to GL 001-00-00-362-002

 

 

Timing of Request:

N/A