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File #: 22-1308    Version: 1 Name:
Type: Request Status: Agenda Ready
File created: 9/7/2022 In control: City Commission
On agenda: 9/19/2022 Final action:
Title: APPROVAL OF REVOCABLE LICENSE AGREEMENT WITH JPR PRODUCTIONS, INC. TO PROMOTE AND PRODUCE THE LOTOS FESTIVAL TO BE HOSTED AT THE DELRAY BEACH TENNIS CENTER
Sponsors: Parks & Recreation Department
Attachments: 1. Agenda Cover Report, 2. Legal Review_RLA_Lotus Music Festival_2023, 3. Palm Beach County AmphitheaterRentalGuide, 4. Lotus Music Festival rev. kwb 8.29.22 lg rev 9-12-22 remove parking
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TO:                                          Mayor and Commissioners

FROM:                     Samuel Metott, Director, Parks and Recreation

THROUGH:                     Terrence R. Moore, ICMA-CM

DATE:                     September 19, 2022

 

Title

APPROVAL OF REVOCABLE LICENSE AGREEMENT WITH JPR PRODUCTIONS, INC. TO PROMOTE AND PRODUCE THE LOTOS FESTIVAL TO BE HOSTED AT THE DELRAY BEACH TENNIS CENTER

 

Body

Recommended Action:

Recommendation

Motion to approve Revocable License Agreement with JPR Productions, Inc. to promote and produce the Lotos Festival to be hosted on January 7, 2023 at the Delray Beach Tennis Center.

 

Body

Background:

 

At the August 9, 2022 City Commission meeting, Parks and Recreation was directed to provide the costs and revenue associated with the event. At the Sept 6, 2022 City Commission meeting, staff was asked to renegotiate with the promoter. Please see below table of anticipated costs and revenue expected from the event.

 

Revenue:

 

 

 

Rental Fee (load-in, event day, striking)

 

 

$15,000.00

Sales Tax

 

 

$  1,330.00

*Update: additional revenue from parking collected

 

 

      TBD

 

 

 

 

Expenses:

 

 

 

Estimated staffing

 

 

$1,250.00

 

 

 

 

Janitorial supplies

 

 

$   500.00

 

 

 

 

*Net Profit

 

 

*$13,250

 

Additional cost responsibilities of the promoter: Talent, Security, EMS, Event Staff (ushers, ticket takers, etc.), Staging, Sound, Lighting, Clean-up, Etc.

 

The set up and breakdown of the event will be January 6, 2023 and January 8, 2023. The day of the event, all set up and rehearsals must occur between the hours of 8:00am-12:00pm and performances to begin no earlier than 5:00 pm and conclude no later than 11:00 pm

 

An event cost comparison guide from Palm Beach County is attached.

 

City Attorney Review:

Approved as to form and legal sufficiency.

 

Funding Source/Financial Impact:

Stadium rental fees to GL 001-00-00-362-002

 

 

Timing of Request:

N/A