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File #: 22-1207    Version: 1 Name:
Type: Purchasing Status: Agenda Ready
File created: 8/25/2022 In control: City Commission
On agenda: 9/19/2022 Final action:
Title: APPROVAL OF RESOLUTION NO. 144-22 TO AWARD AN AGREEMENT WITH UNITED RENTALS FOR RENTAL OF EQUIPMENT ON AN AS-NEEDED BASIS, AND ALSO REQUEST TO INCREASE PURCHASE ORDER 2022-0000050 IN THE AMOUNT OF $27,383 FOR PAYMENT OF OUTSTANDING INVOICES UTILIZING SOURCEWELL SOLICITATION NO. #062320 IN THE TOTAL ESTIMATED AMOUNT NOT TO EXCEED $327,383 ($127,383 FIRST YEAR AND $100,000 RESPECTIVELY).
Sponsors: Utilities Department, Purchasing Department
Attachments: 1. Agenda Cover Report, 2. Legal Review Checklist MSA United Rental Piggyback Sourcewell Rental Equipment.pdf, 3. Res 144-22 - Rental Equipment Products Services - United Rental - Sourcewell Piggyback .pdf, 4. MSA Rental Equipment Products Services United Rental vendor executed.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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TO: Mayor and Commissioners
FROM: Hassan Hadjimiry, P.E., Utilities Department
THROUGH: Terrence R. Moore, ICMA-CM
DATE: September 19, 2022

Title
APPROVAL OF RESOLUTION NO. 144-22 TO AWARD AN AGREEMENT WITH UNITED RENTALS FOR RENTAL OF EQUIPMENT ON AN AS-NEEDED BASIS, AND ALSO REQUEST TO INCREASE PURCHASE ORDER 2022-0000050 IN THE AMOUNT OF $27,383 FOR PAYMENT OF OUTSTANDING INVOICES UTILIZING SOURCEWELL SOLICITATION NO. #062320 IN THE TOTAL ESTIMATED AMOUNT NOT TO EXCEED $327,383 ($127,383 FIRST YEAR AND $100,000 RESPECTIVELY).

Body
Recommended Action:
Recommendation
Motion to approve Resolution No. 144-22 to award an Agreement to United Rentals (North America) Inc., for the rental of equipment, products, and services as needed in the estimated amount of $327,383, through August 24, 2025, utilizing the Sourcewell Solicitation No. 06320.

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Background:
On April 30, 2020, Sourcewell, a State of Minnesota local government agency and service cooperative requested proposals for Equipment Rental with Related Services. Out of eighteen (18) respective bidders who responded to Solicitation No. #062320, United Rentals ranked number one and was awarded the contract. The original term of the agreement was for four (4) years, effective August 28, 2020, through August 27, 2024, with one (1) additional one-year renewal period. The City of Delray Beach Water Treatment Plant (WTP) has been using United Rentals for the rental of an excavator to stockpile wet lime sludge from the WTP pond to another location for vendor pick up. The increased use of lime has caused WTP clarifiers to produce more sludge and the need for this excavation. Utilities is working on other viable options that need to be vetted out.

In addition, Utilities WTP has an open approved Purchase Order No. 2022-0000050 in the amount of $60,000 and requesting approval to increase in the amount of $27,383 for a new total of $87,383. Based on past annual usage, Utilities requesting $100,000 (per year) for...

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