TO: Mayor and Commissioners
THROUGH: Jay Stacey, Chief Technical Director
THROUGH: Terrence Moore, ICMA-CM
DATE: January 17, 2023
Title
APPROVAL OF RESOLUTION NO. 10-23 TO AWARD AN AGREEMENT TO ROK TECHNOLOGIES, LLC, FOR GIS CLOUD MANAGED SERVICES; UTILIZING CITY OF PEMBROKE PINES, FLORIDA SOLICITATION NO. TS-22-02 - $317,263 FOR IMPLEMENTATION, 3 INITIAL YEARS AND 1 RENEWAL
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Recommended Action:
Recommendation
Motion to Approve Resolution No. 10-23 to award an Agreement to ROK Technologies, LLC for GIS cloud managed services in the estimated amount of $317,263 over 4 years, utilizing the Pembroke Pines, Florida Solicitation No. TS-22-02; and authorize the City Manager to exercise renewal options, in the amounts below, contingent upon appropriation of funds.
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Background:
The Information Technology Department requires GIS cloud managed services to migrate the City of Delray Beach’s’ existing on-premises Arc GIS environment to a managed cloud services environment. The proposal has a one-time cost of $11,119 for implementation and an annual cost of $76,536 ($6,378/month) for GIS managed cloud services.
The hosting of the GIS environment is necessary to coincide with the hosting of the new EnerGov Development Services software environment. This will ensure the system is up and functional 99.99% of the time, including Disaster Recovery and Business Continuity.
The system will take approximately 3 months to be fully implemented.
On April 20, 2022, Pembroke Pines, Florida, entered into a three (3) year agreement with ROK Technologies, LLC for GIS cloud managed services, with the option to renew for an additional one (1) year term.
Should the City exercise the renewal options provided in the contract, the cumulative contract value is provided below.
Estimated Contract Value
One Time Fee N/A $ 11,119
Initial Term - Year 1 February 1, 2023 - January 31, 2024 $ 76,536
Initial Term -...
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