TO: Development Services Management Group
FROM: Allie Behrman, CPRP, Special Event Manager
THROUGH: Jeff Oris, CEcD, Assistant City Manager
DATE: April 11, 2024
Title
APPROVAL OF THE NON-IMPACT EVENT KNOWN AS "CLASH FOR CANCER" TO BE HELD ON MAY 11, 2024 AT SEACREST SOCCER COMPLEX AND HILLTOPPER STADIUM ; AND TO AUTHORIZE THE SPECIAL EVENTS MANAGER TO TAKE ALL ACTIONS NECESSARY TO EFFECTUATE THE SPECIAL EVENT PERMIT.
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Recommendation
Recommended Action:
Special Events Technical Advisory Committee (SETAC) recommends the Development Services Management Group (DSMG) make a motion to approve the special event known as Clash for Cancer to be held on May 11, 2024; and authorize the Special Event Manager (SEM) to take all actions necessary to effectuate the Special Event Permit.
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Background:
Riptides Lacrosse submitted a Special Event Application on January 26, 2024 for the Clash for Cancer Lacrosse Tournament. This is a 7x7 tournament where 100% of the proceeds go to help local lacrosse families affected by cancer. This tournament has gone on for 7 years and was last held in 2022. It is an all day event and brings in about 1200 people. Game times will be staggered to allow for parking to clear in between. All parking lots will be available at the complex (except for the pool). There will be parking attendants on site to direct traffic to ensure the flow of traffic.
Special Event Advisory Committee (SETAC):
SETAC recommends DSMG approve the event.
No special conditions are recommended by SETAC
Funding Source/Financial Impact:
Anticipated city costs to event producer to be determined.
Timing of Request:
Event is approaching and producer would like to register teams and advertise.