File #: 24-1396    Version: 1 Name:
Type: Resolution Status: Passed
File created: 10/8/2024 In control: City Commission
On agenda: 11/4/2024 Final action: 11/4/2024
Title: APPROVAL OF RESOLUTION NO. 205-24 TO AWARD A THREE-YEAR AGREEMENT WITH RSC INSURANCE BROKERAGE, INC., FOR EMPLOYEE BENEFITS AND HEALTHCARE CONSULTING SERVICES PURSUANT TO RFP NO. 2024-024 - $406,000. AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AMENDMENTS AND/OR RENEWALS THERETO AND TAKE ANY AND ALL ACTIONS NECESSARY TO EFFECTUATE THE INTENT OF THIS RESOLUTION; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES
Sponsors: Human Resources Department
Attachments: 1. Agenda Cover Report, 2. Resolution No. 205-24, 3. Legal Review Checklist Employee Benefits Consultant Services, 4. RFP 2024-024 Employee Benefit and Healthcare Consultant Services, 5. Exhibit A Scope of Services, 6. Exhibit B, 7. Packet_for_Bid_RFP_2024-024- Final, 8. Vendor Signed- RFP 2024-024 Employee Benefits and Healthcare Consultant Services
TO: Mayor and Commissioners
FROM: Duane D'Andrea, Human Resources Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: November 4, 2024

Title
APPROVAL OF RESOLUTION NO. 205-24 TO AWARD A THREE-YEAR AGREEMENT WITH RSC INSURANCE BROKERAGE, INC., FOR EMPLOYEE BENEFITS AND HEALTHCARE CONSULTING SERVICES PURSUANT TO RFP NO. 2024-024 - $406,000. AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AMENDMENTS AND/OR RENEWALS THERETO AND TAKE ANY AND ALL ACTIONS NECESSARY TO EFFECTUATE THE INTENT OF THIS RESOLUTION; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES

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Recommended Action:
Recommendation
Motion to approve Resolution No. 205-24 to award a three-year Agreement with RSC Insurance Brokerage, Inc. (Gehring Group) for Employee Benefits and Healthcare Consulting Services pursuant to RFP No. 2024-024, in the total estimated three-year amount of $406,000, of which $136,000 will be expended in the initial year of the Agreement. Authorizing the City Manager to execute any amendments and/or renewals which include two (2) one (1) year options to renew with a 2% escalator per year for a total estimated five-year amount of $688,215.

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Background:
On May 2, 2024, the City of Delray Beach (City) advertised RFP No. 2024-024 for Employee Benefits and Healthcare Consulting Services. The City received five submittals pursuant to the RFP. On July 15, 2024, the Selection Committee formally rated and ranked the submittals received. The final ranking is listed below:

Firm Final Rank Score
RSC Insurance Brokerage, Inc. (Gehring Group)|99|281
Gallagher Benefit Service, Inc.|99|256
Gelin Benefits Group|99|221
Benalytics Consulting Group, LLC|99|209
CBIZ Benefits & Insurance Services, Inc.|99|205

The Selection Committee unanimously recommended award of the RFP to RSC Insurance Brokerage, Inc. (Gehring Group) as the number one ranked firm. The fees for the initial term of the Agreement are fixed at $136,000 per year; however, optional year(s) four and five include...

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