File #: 18-724    Version: 1 Name:
Type: Purchasing Status: Passed
File created: 10/22/2018 In control: City Commission
On agenda: 11/27/2018 Final action: 11/27/2018
Title: APPROVAL OF RESOLUTION NOS. 133-18, 134-18, AND 135-18 TO AWARD AGREEMENTS WITH BODY SHOP BY MIKE & JOE, INC., COLLISION MOTOR REPAIRS, LLC, AND SOUTHEAST COLLISION CENTER, INC. FOR FLEET REPAIR AND PAINTING SERVICES IN A TOTAL CONTRACT VALUE NOT-TO-EXCEED $300,000 FOR THE INITIAL THREE-YEAR TERM
Sponsors: Public Works Department - Fleet Division
Attachments: 1. Agenda Cover Report, 2. 2018-053 Agreement with Body Shop By Mike & Joe, vendor executed, 3. 2018-053 Agreement with Collision Motor, vendor executed, 4. 2018-053 Agreement with Southeast, vendor executed, 5. Resolution No. 133-18 with Collision Motor Repairs CA rev, 6. Resolution No. 134-18 with Southeast Collision Center CA rev, 7. Resolution No. 135-18 with Body Shop by Mike & Joe CA rev, 8. Legal Review Checklist form v. 5 Body Shop by Mike and Joe, 9. Legal Review Checklist form v. 5 Collision Motor Repairs, 10. Legal Review Checklist form v. 5 Southeast Collision Center, 11. 2018-053 Pool of Contractors for Fleet Repair Painting Services and Welding Services (rev 4 CA rev clean), 12. body shop by mike & joe proposal, 13. Collision Motor Repairs Proposal, 14. Southeast Collision Center Proposal
TO: Mayor and Commissioners
FROM: Jennifer Alvarez, Purchasing Director
THROUGH: Mark R. Lauzier, City Manager
DATE: November 27, 2018

Title
APPROVAL OF RESOLUTION NOS. 133-18, 134-18, AND 135-18 TO AWARD AGREEMENTS WITH BODY SHOP BY MIKE & JOE, INC., COLLISION MOTOR REPAIRS, LLC, AND SOUTHEAST COLLISION CENTER, INC. FOR FLEET REPAIR AND PAINTING SERVICES IN A TOTAL CONTRACT VALUE NOT-TO-EXCEED $300,000 FOR THE INITIAL THREE-YEAR TERM

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Recommended Action:
Recommendation
Motion to approve Resolution Nos. 133-18, 134-18, and 135-18 to award agreements with Body Shop by Mike & Joe, Inc., Collision Motor Repairs, LLC, and Southeast Collision Center, Inc. for fleet repair and painting services in a total contract value not-to-exceed $300,000 for the initial three-year term.

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Background:
On August 22, 2018, the City of Delray Beach (City) advertised Request for Qualifications (RFQ) No. 2018-053 to establish a pool of contractors to perform fleet repair and painting services, as well as standalone welding services. Proposals were received from four Proposers for fleet repair and painting services only. Staff reviewed the qualifications and equipment list for Body Shop by Mike & Joe, Collision Motor Repairs, and Southeast Collision Center, and performed a site visit to the facilities of Collision Motor Repairs and Southeast Collision Center. Body Shop by Mike & Joe has previously provided satisfactory services to the City for fleet repair and painting services, so a site visit was not necessary. Staff concluded that the three auto repair shops stated above have the proper qualifications and equipment to perform the work. Advantage Marine Services is not recommended for award, as they did not submit qualifications or an equipment list for the City to review. An additional request to submit this information went unanswered.

This pool of contractors will perform fleet repair and painting services for all City vehicles that have been involved in acci...

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