TO: Mayor and Commissioners
FROM: Suzanne Fisher, Assistant City Manager
THROUGH: Neal de Jesus, Interim City Manager
DATE: September 17, 2019
Title
APPROVAL OF RESOLUTION NO. 131-19 FOR VEHICLE PURCHASES FROM VARIOUS CAR DEALERSHIPS UTILIZING THE FLORIDA SHERIFF’S ASSOCIATION CONTRACT NOS. FSA18-VEL26.0 AND FSA18-VEH16.0 AND THE US COMMUNITIES CONTRACT NO. EV2024-02 - $1,817,720
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Recommended Action:
Recommendation
Motion to approve Resolution No. 131-19 for vehicle purchases from Stingray Chevrolet, Duval Ford, Coggin Toyota, Coggin Ford, Deland Nissan, Alan Jay Chevrolet, Alan Jay Toyota, Palmetto Ford, Jeffrey Alan Club Car, Vermeer Southeast, Treasure Coast Kawasaki, and Kelly Tractor for the purchase of forty-nine (49) new vehicles in an amount not-to-exceed $1,817,720 utilizing the Florida Sheriff’s Association Contract Nos. FSA17-VEH15.0 and FSA17-VEL25.0 and the US COMMUNITIES Contract No. EV2024-02.
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Background:
On October 1, 2018, the Florida Sheriff's Association awarded Contract Nos. FSA18-VEH16.0 and FSA18-VEL26.0 (FSA Contracts) to several car dealerships, by geographical location, for the purchase of over 200 different vehicle makes and models. The FSA Contracts are valid from October 1, 2018 through September 30, 2019. On January 1, 2015, US Communities awarded Contract No. EV2024-02 to the National Auto Fleet Group, of which Jeffrey Allen Club Car is a partner. The US Communities Contract was extended on January 1, 2019 and is effective through December 31, 2019.
The City of Delray Beach (City) has a need to purchase forty-nine (49) new vehicles utilizing the FSA Contracts’ pricing, terms, and conditions, and one (1) new vehicle utilizing the US Communities Contract’s pricing, terms, and conditions. Pricing per vehicle, as well as required quantities of each vehicle, are noted below. Staff requests a contingency fund of $1,517.00 to allow unforeseen costs, such as minor specification changes.
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