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File #: 21-070    Version: 1 Name:
Type: Purchasing Status: Agenda Ready
File created: 1/11/2021 In control: City Commission
On agenda: 2/2/2021 Final action:
Title: APPROVAL OF RESOLUTION NO. 23-21 TO AWARD AGREEMENTS WITH ABSOLUTE CIVIL ENGINEERING SOLUTIONS, LLC, C.A.P. GOVERNMENT, INC., GFA INTERNATIONAL, M.T. CAUSLEY, LLC FOR INSPECTION PLAN REVIEW AND DEVELOPMENT REVIEW SERVICES FOR THE DEVELOPMENT SERVICES DEPARTMENT (ITB 2020-029) - $250,000
Sponsors: Development Services Department, Purchasing Department
Attachments: 1. Agenda Cover Report, 2. Legal Review Checklist Absolute Civil Engineering, 3. Legal Review Checklist CAP Government Inc., 4. Legal Review Checklist GFA International, 5. Legal Review Checklist M.T. Causley, 6. Resolution No. 23-21 Inspection Plan Review and Development Review Services - Final, 7. ITB 2020-029 Inspection Plan Review and Development Review Services - Absolute Civil Engineering Solutions LLC vendor execute, 8. ITB 2020-029 Inspection Plan Review and Development Review Services - C.A.P. Government Inc_(Rev. KWB 1.12) vendor executed, 9. ITB 2020-029 Inspection Plan Review and Development Review Services - GFA International Inc_(rev. KWB 1.12) vendor executed, 10. ITB 2020-029 Inspection Plan Review and Development Review Services - M.T. Causley LLC (rev. KWB 1.12) vendor executed
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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TO: Mayor and Commissioners
FROM: Anthea Gianniotes, Development Services Director
THROUGH: Jennifer Alvarez, Interim City Manager
DATE: February 2, 2021

Title
APPROVAL OF RESOLUTION NO. 23-21 TO AWARD AGREEMENTS WITH ABSOLUTE CIVIL ENGINEERING SOLUTIONS, LLC, C.A.P. GOVERNMENT, INC., GFA INTERNATIONAL, M.T. CAUSLEY, LLC FOR INSPECTION PLAN REVIEW AND DEVELOPMENT REVIEW SERVICES FOR THE DEVELOPMENT SERVICES DEPARTMENT (ITB 2020-029) - $250,000

Body
Recommended Action:
Recommendation
Motion to approve Resolution No. 23-21 to award Agreements with Absolute Civil Engineering Solutions, LLC., C.A.P. Government, Inc., GFA International and M.T. Causley LLC for Inspection Plan Review and Development Services for the Development Services Department (ITB 2020-029) - $250,000 for the Agreement term and authorize the City Manager to exercise any and all renewal options in the amounts below, contingent upon appropriation of funds.
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Background:
The proposed services consist of Building Division Inspection and Plan Review Services when building permit plan review and inspection demands exceed the resources of full-time staff. On July 23, 2020, the City of Delray Beach Purchasing Department issued ITB No. 2020-029 for Inspection, Plan Review and Development Review Services. Four bids were received: Absolute Civil Engineering Solutions, LLC, C.A.P. Government, Inc., GFA International, and M.T. Causley, LLC. All four firms have been deemed responsive and responsible vendors. The term of the Agreement will be for one (1) year with the option to renew for two additional one-year periods.

Should the City exercise the renewal options provided in the contract, the cumulative contract value is provided below.

Estimated Contract Value
Initial Term February 2, 2021 - February 1, 2022 $250,000.00
Renewal Term 1 February 2, 2022 - February 1, 2023 $250,000.00
Renewal Term 2 February 2, 2022 - February 1, 2024 $250,000.00
...

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