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File #: 22-783    Version: 1 Name:
Type: Request Status: Passed
File created: 6/14/2022 In control: City Commission
On agenda: 8/9/2022 Final action: 8/9/2022
Title: APPROVAL OF RESOLUTION NO. 91-22 TO AWARD AN AGREEMENT TO PALMDALE OIL COMPANY, FOR OIL / LUBRICANT SUPPLY & SERVICES - $150,000.
Sponsors: Public Works Department, Purchasing Department
Attachments: 1. Agenda Cover Report, 2. RFB 2022-3398 - Motor Oil Lubricants, 3. Martin County Agreement w Palmdale, 4. Aggreement, 5. Res 91-22 MSA with Palmdale Oil Company Inc Piggyback Martin County Oil and Lubricants, 6. Legal Review Checklist MSA Palmdale Oil Company Inc. Piggyback Martin County Oil and Lubricants

TO:                                  Mayor and Commissioners

FROM:                              Missie Barletto, Public Works Director

THROUGH:                     Terrence R. Moore, ICMA-CM

DATE:                              August 9, 2022

 

Title

APPROVAL OF RESOLUTION NO. 91-22 TO AWARD AN AGREEMENT TO PALMDALE OIL COMPANY, FOR OIL / LUBRICANT SUPPLY & SERVICES - $150,000.

Body

Recommended Action:

Recommendation

Motion to approve Resolution No. 91-22 to AWARD AN Agreement to Palmdale Oil Company for Oil / Lubricant Supply & Services in the estimated amount $90,000, and authorize the City Manager to exercise renewal options, in the amounts below, contingent upon appropriation of funds.

 

Body

Background:

The City Garage requires frequent deliveries of motor oils and other lubricants, as well as DEF (diesel exhaust fluid) for the maintenance and operation of the City’s fleet of vehicles.

 

Contract Term

Contract Amount

July 12, 2022 - July 11, 2025

$150,000

July 12, 2025 - July 11, 2026

$50,000

July 12, 2026 - July 11, 2027

$50,000

 

Attachments

1.                     RFP

2.                     Martin County Agreement

3.                     City of Delray Beach Master Agreement

4.                     Resolution 91-22

5.                     Legal Review Checklist

 

City Attorney Review:

City Attorney recommends approval.

 

Funding Source/Financial Impact:

501-43-000-549.52-52  External Parts

Timing of Request:

The volume of these lubricants and DEF fluid consumed requires an immediate purchase source to avoid disruption in the supply of these products critical to the operation of the City’s fleet of vehicles.