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File #: 22-879    Version: 1 Name:
Type: Resolution Status: Passed
File created: 6/30/2022 In control: City Commission
On agenda: 8/9/2022 Final action: 8/9/2022
Title: APPROVAL OF RESOLUTION NO. 119-22 APPROVING AN AGREEMENT WITH GALLS, LLC FOR PUBLIC SAFETY UNIFORMS AND EQUIPMENT, UTILIZING BUYBOARD CONTRACT PROPOSAL INVITATION #670-22 IN THE AMOUNT NOT-TO-EXCEED ESTIMATED AMOUNT OF $500,000
Sponsors: Police Department, Purchasing Department
Attachments: 1. Agenda Cover Report, 2. Resolution No 119-22 - GALLS LLC BuyBoard Piggyback, 3. Galls, LLC BuyBoard Piggyback Agreement Draft KM 7-8-2022, 4. Legal Review Checklist_Galls LLC, 5. _Original_RFP_670-22, 6. Galls, LLC - 670-22, 7. Buyboard - Uniforms and Accessories - Contract # 670-22 - Award Letter - National, 8. Buyboard - Uniforms and Accessories - Contract # 670-22 - Catalog, 9. Nat-Coop-IPA-2018-(Rev-Signature-2022)
TO: Mayor and Commissioners
FROM: Chief Javaro Sims, Police Department
THROUGH: Terrence R. Moore, ICMA-CM
DATE: August 9, 2022

Title
APPROVAL OF RESOLUTION NO. 119-22 APPROVING AN AGREEMENT WITH GALLS, LLC FOR PUBLIC SAFETY UNIFORMS AND EQUIPMENT, UTILIZING BUYBOARD CONTRACT PROPOSAL INVITATION #670-22 IN THE AMOUNT NOT-TO-EXCEED ESTIMATED AMOUNT OF $500,000

Body
Recommended Action:
Recommendation
Motion to approve Resolution No. 119-22 to award an Agreement with Galls, LLC for public safety uniforms and equipment, utilizing BuyBoard contract Proposal Invitation #670-22 in the amount not to exceed $500,000 and authorize the City Manager to approve renewal options, in the amounts below, contingent upon the appropriation of funds.

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Background:
In March 2018, City of Delray Beach Commission approved the award of contract with Galls, LLC utilizing the Broward Sheriff’s office contract #14036AG for public safety uniforms and equipment. The contract is valid through August 16, 2018, with five, one-year renewal options. The City’s agreement automatically renews upon proper execution by the Broward Sheriff’s office of any options to renew.

After recent evaluation of the contract, it was determined that it would be in the Department’s best interest to utilize a different contract that offers larger inventory of items, to accommodate changing needs, and allow for substitutions and timely fulfillment in cases of supply chain issues and backorders. Galls’ BuyBoard contract offers everything that Galls sells, at comparable pricing to the existing piggyback. Utilizing this contract would allow for more efficient procurement and ensure continuous supply of uniforms and equipment. Under the current contract, and procurement policy, if a non-contractual item needs to be purchased/substituted, it requires three quotes to be obtained first.

BuyBoard entered into a one-year agreement with Galls, LLC for uniforms and accessories effective June 1, 2022, through May 3...

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