Share to Facebook Share to Twitter Bookmark and Share
File #: 22-911    Version: 1 Name:
Type: Purchasing Status: Passed
File created: 7/7/2022 In control: City Commission
On agenda: 8/9/2022 Final action: 8/9/2022
Title: APPROVAL OF RESOLUTION NO. 107-22 TO AWARD AN AGREEMENT WITH HYDROMAX USA, LLC. FOR HYDRANT AND WATER VALVE MAINTENANCE, REPAIR, AND FLUSHING SERVICES UTILIZING SEMINOLE COUNTY SOLICITATION NO. IFB603974-CAR IN THE NOT-TO-EXCEED ESTIMATED AMOUNT OF $1,175,000 ($575,000 INITIALLY & $300,000 PER YEAR RESPECTIVELY).
Sponsors: Utilities Department, Purchasing Department
Attachments: 1. Agenda Cover Report, 2. Legal Review Checklist form v. 7 WMB 3 5 2021.pdf, 3. RESOLUTION NO. 107-22.pdf, 4. MSA Hydromax vendor executed.pdf
TO: Mayor and Commissioners
FROM: Hassan Hadjimiry, Utilities Department
THROUGH: Terrence R. Moore, ICMA-CM
DATE: August 9, 2022

Title
APPROVAL OF RESOLUTION NO. 107-22 TO AWARD AN AGREEMENT WITH HYDROMAX USA, LLC. FOR HYDRANT AND WATER VALVE MAINTENANCE, REPAIR, AND FLUSHING SERVICES UTILIZING SEMINOLE COUNTY SOLICITATION NO. IFB603974-CAR IN THE NOT-TO-EXCEED ESTIMATED AMOUNT OF $1,175,000 ($575,000 INITIALLY & $300,000 PER YEAR RESPECTIVELY).

Body
Recommended Action:
Recommendation
Motion to approve Resolution No. 107-22, to award an agreement with Hydromax USA, LLC., for hydrant and water valve maintenance, repair and flushing services on as needed basis, utilizing Seminole County Solicitation No. IFB-603974-CAR, and authorize the City Manager to approve renewal options, in the amounts below contingent upon appropriation of funds.

Body
Background:
On December 14, 2020, Seminole County under Solicitation No. IFB-603974-CAR entered into an agreement with Hydromax USA, LLC., to provide hydrant and valve maintenance, repair, and flushing services. The initial term of the Agreement is for a three (3) year term, valid from December 14, 2020, through December 13, 2023, with two (2) additional one (1) year renewals.

The Utilities Department (Utilities) requires yearly maintenance and repairs of both hydrant and water valves. Utilities have approximately 3,098 fire hydrants and 8,508 water valves city-wide. Under Florida Statues 633.312 hydrant maintenance ensures all hydrant components work when needed. In addition, exercising water valves is a vital part of water utility operations to ensure proper operation.

Should the City exercise the renewal options provided in the contract, the cumulative estimated contract value through the term of the contract is provided below.


Contract Value $1,175,000
Initial August 9, 2022 - December 14, 2023 $575,000
Renewal Term 1 December 15, 2023 - December 14, 2024 $300,0...

Click here for full text