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File #: 22-725    Version: 1 Name:
Type: Resolution Status: Agenda Ready
File created: 5/26/2022 In control: City Commission
On agenda: 9/19/2022 Final action:
Title: APPROVAL OF RESOLUTION NO. 94-22 TO AWARD AN AGREEMENT TO DEERE & COMPANY, INC. FOR THE PURCHASE OF AGRICULTURE AND LAWN EQUIPMENT; UTILIZING STATE OF FLORIDA CONTRACT NO. 25101900-21-STC IN THE ESTIMATED AMOUNT OF $422,157
Sponsors: Parks & Recreation Department, Purchasing Department
Attachments: 1. Agenda Cover Report, 2. Legal Review Checklist Deere & Company, 3. Resolution No. 94-22, 4. P2022-043 Agreement - Vendor Executed, 5. Exhibit A
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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TO: Mayor and Commissioners
FROM: Samuel Metott, Parks & Recreation Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: September 19, 2022

Title
APPROVAL OF RESOLUTION NO. 94-22 TO AWARD AN AGREEMENT TO DEERE & COMPANY, INC. FOR THE PURCHASE OF AGRICULTURE AND LAWN EQUIPMENT; UTILIZING STATE OF FLORIDA CONTRACT NO. 25101900-21-STC IN THE ESTIMATED AMOUNT OF $422,157

Body
Recommended Action:
Recommendation
Motion to approve Resolution No. 94-22 to award an Agreement to Deere & Company, Inc. for the purchase of agriculture and lawn equipment; utilizing State of Florida contract No. 25101900-21-STC in the estimated amount of $422,157 and authorize the City Manager to approve renewal options, in the amounts below, contingent on appropriations of funds.

Body
Background:
On January 1, 2021, the State of Florida entered into a three (3) year Agreement with Deere & Company, Inc. (Contractor) for the purchase of agriculture and lawn equipment effective January 1, 2021, through December 31, 2023 (25101900-21-STC).

The equipment is old and due to extensive use is in need of repairs, exceeding the current value. Lakeview and the Municipal Golf Course are in need of new equipment to maintain the golf courses at playing standards. This Agreement will allow the City to purchase new equipment to replace the current mowing and maintenance equipment in order to maintain the fairways and greens.

Lakeview Golf Course $145,671
Delray Municipal $276,486
Total Equipment Cost $422,157

The cumulative Agreement value is provided below.

Estimated Contract Value
Initial Term Upon Execution - December 31, 2023 $ 422,157
Total: $ 422,157

This motion is in accordance with the Code of Ordinances Chapter 36, Commission Approval Required and Purchasing Policies, Accessing Contracts from Other Government Agencies and Not-for-Profit Organizations.

City Attorney Review:
Approved as to form and legal sufficiency.

Funding Source/Financial Im...

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