File #: 17-361    Version: 1 Name:
Type: Resolution Status: Passed
File created: 4/3/2017 In control: City Commission
On agenda: 4/18/2017 Final action: 4/18/2017
Title: BEST INTEREST RESOLUTION NO. 30-17 AND WAIVER OF THE CITY CODE OF ORDINANCES, CHAPTER 36, SECTION 36.02(C)(7) AND AWARD OF AN AGREEMENT TO TRANE US INC. FOR REPLACEMENT OF THE HVAC SYSTEM AT OLD SCHOOL SQUARE FIELDHOUSE IN A NOT-TO-EXCEED MAXIMUM AMOUNT OF $24,240.
Sponsors: Environmental Services Department
Attachments: 1. CRA Funding Commitment - OSS HVAC Fieldhouse, 2. 04-13-17 - Amendment No. 2 to ILA with City - CIP Projects FY 2016-17.pdf, 3. (OSS HVAC) Amendment #2 ILA Funding Construction Professional Services FY 2016-17_partially exe.pdf, 4. Amendment #2 ILA Funding Construction Professional Services FY 2016-17_tracked.docm, 5. City of Delray - Old School Square - Carrier Unit repairs DX 25 ton - Updated after visit (002).pdf, 6. Best Interest Resolution 30-17.pdf, 7. ITB Trane.pdf, 8. Trane Addendum 1, 9. Trane Addendum 2, 10. Trane Addendum 3, 11. Trane Agreement Gov Contract, 12. Trane Posting, 13. US Communities Master Intergovernmental Cooperative Agreement
TO: Mayor and Commissioners
FROM: John Morgan, Environmental Services Director
THROUGH: Chief Neal de Jesus, Interim City Manager
DATE: April 18, 2017

Title

BEST INTEREST RESOLUTION NO. 30-17 AND WAIVER OF THE CITY CODE OF ORDINANCES, CHAPTER 36, SECTION 36.02(C)(7) AND AWARD OF AN AGREEMENT TO TRANE US INC. FOR REPLACEMENT OF THE HVAC SYSTEM AT OLD SCHOOL SQUARE FIELDHOUSE IN A NOT-TO-EXCEED MAXIMUM AMOUNT OF $24,240.

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Recommended Action:
Recommendation
Motion to Approve Best Interest Resolution No. 30-17 for waiver of the City Code of Ordinances, Chapter 36, Section 36.02(C)(7) and to award an agreement to Trane U.S., Inc. utilizing the U.S. Communities Governmental Purchasing Alliance Cooperative Contract 15-JLP-023 for the replacement of the HVAC System at the Old School Square (OSS) Fieldhouse in a not-to-exceed maximum amount of $24,240. This request is to allow and, declaring by a four-fifths affirmative vote, that use of the sealed competitive method or written quotations method by any governmental entity within the State of Florida or the United States government for the purchase is not in the best interest of the City.

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Background:
On September 29, 2015 the Board of Education of Harford County Maryland awarded a three-year contract to Trane U.S. Inc., effective from October 1, 2015 through September 30, 2018 with renewal options for two, one-year periods (RFP 15-JLP-023). The solicitation was conducted by the Board of Education of Hartford County as the lead agency for the U.S. Communities Government Purchasing Alliance. The City of Delray Beach is currently registered as a Participating Public Agency with the U.S. Communities Governmental Purchasing Alliance. Cost savings and other benefits the City will realize by utilizing the U.S. Communities Governmental Purchasing Alliance Cooperative Contract with Trane include:
1. Trane will include the request for minority and SBE participation.
2. Trane provides the bonds so qualified local ...

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